How To Share Your Calendar With A Shared Link?

Your calendar is your posts in Publish → All Posts, in List, Month or Preview view. A Shared Link lets anyone outside your organization see your calendar without a Statusbrew login or a paid user seat.

Agencies use it to show clients what's coming up. Clients you invite by email can also open each post and leave comments on it.

Projects are different from the calendar. They have their own sections, views and share link, and a calendar link doesn't include a Project. Learn more in Projects in Statusbrew.

Who Can Do This?

Plans: Shared calendar links are available on Premium and above plans.
Team members: anyone with access to Publish can create shared calendar links, including Admins and users with Full Publishing or Create Post (Needs Approval) access.
Viewers: people you share the link with don't need a Statusbrew account. Anyone with a Public link can view it. Only recipients you invite by email can comment on posts.
Approvers: to let a client approve or reject posts, add them as an external approver in an approval workflow. Approval Workflows are available on Premium and above plans.

How Do I Create A Shared Calendar Link?

Go to Publish → All Posts and switch to List, Month or Preview view.
Click Share Link (globe icon, top right).
Click Create new link. You'll see "External link created successfully. Link is copied to clipboard and ready to share." The new link is named Shared Calendar and appears under Shared link.
To set it up, hover over the link, click More (three dots) and select Edit. The Edit shared link window opens.

There's no limit to how many active Shared Links you can have.

How Do I Set Up What The Link Shows?

The link copies the date range and filters from the calendar view you created it in. The Edit shared link window has these fields, in this order:

Link title: up to 64 characters. Use a clear name so you can tell your links apart.
Link description: optional, up to 256 characters.
Select calendars: your space's calendar, for example "Pins N Threads Calendar".
Date range options: pick dates with Select from calendar, a preset with Select from range (Last or Next 7 days, Last or Next 30 days, Last or Next week, Last or Next month), or a window that moves with today using Select from dynamic range. For example, -10 to +30 shows posts from 10 days ago to 30 days ahead. The widest span is -90 to +90.
Time zone: defaults to the time zone in Your Account. Pick your client's time zone if they're somewhere else.
Lock date range: on by default, so viewers can only pick dates inside the range you set. Clear the checkbox to let them see any time period.
Data sources: the profiles whose posts appear. Viewers can't change these.
Filters: click Add filter to choose which posts show, or remove a filter to show more.

Below these are Link privacy, Recipients, Message and Link expiry, covered next. Click Done to save your changes.

How Do I Choose Who Can Open The Link?

Under Link privacy, choose one:

Public: anyone with the link can view it. No sign-in or invitation needed. This is the default.
Invite Only: only people you invite can open it. That includes you, so add yourself if you want to open the link.

Adding recipients switches Link privacy to Invite Only automatically. When someone opens an Invite Only link, they enter their email to verify it. Statusbrew sends a verification email to that inbox, and they open the link from it. Only emails on the link's recipient list get that email, so anyone you haven't invited can't get in.

To invite recipients:

In Recipients, select existing team members or guest users, or enter an email address to add a guest user, and press Enter.
Add an optional note in the Message box.
Click Send invites. Each recipient gets an email invitation.

Invited people are listed under Recipients. Click Resend if someone missed the email, or Revoke to remove their access. Once revoked, they can no longer open the calendar from the emailed link.

How Do I Set An Expiry Date?

An expiry date stops the link working after a set day. It's useful for time-limited content plans, and we recommend it so links don't stay open by accident.

Turn on the Link expiry switch.
Click the icon in Link expires on and pick a date. Past dates can't be selected.

If the switch is on but no date is picked, you'll see "Please select an expiration date or turn off Link expiry." under Link expires on. Pick a date or turn the switch off. Leave it off if the link shouldn't expire.

The expiry applies as soon as you save, and you can change or remove it later. After the link expires, the calendar is no longer reachable through it, but you and your team can still see it in Statusbrew.

How Do I Manage My Shared Calendar Links?

Click Share Link in List, Month or Preview view to see all active links you've created. Hover over a link to:

Copy link: click to copy it and send it to someone.
More (three dots): Edit or Delete the link, or use Notify to tell internal and external users about changes you made to the calendar.

To see every link your team has created, click Manage links, or go to Settings → Shared links. Calendar links are under the Publish calendars tab, and links to a single Post Group are under the Post groups tab.

Each row shows:

Type: whether the link is for a Calendar or a Report.
Title: the link's name.
Date range: the period viewers can see, if you set one.
Last updated at: when the link was last changed, and by whom.
Permission: Public or Invite only.
Status: Active or Expired, with the expiry date if there is one.

Use More (three dots) on a row to Delete a link, or the Copy link icon to copy it.

What Does My Client See?

Live posts: the link shows your calendar as it is now. New and changed posts appear when the viewer refreshes the page, so you don't need to send a new link.
Setting changes: changes you make in Edit shared link also show after the viewer refreshes.
Post details: clicking a post opens the Post Detail view with the post and, for published posts, its insights when the viewer is a recipient. People who aren't added as recipients don't see insights. Invited recipients can leave comments on each post.
Post Groups: each post in a Post Group shows as its own card, one per profile, the same way it does in your own calendar.

FAQs

Why Can't I See Post Insights On A Shared Calendar Link?

Insights only show to people added as recipients on the link. On a Public link with no recipients, viewers see the posts but not their insights. To show someone insights, edit the link, add them as a recipient and send the invite. Adding recipients switches the link to Invite Only.

Why Can't I Access Shared Links?

Shared calendar and report links are available on Premium and above plans. If you don't see Share Link, or you see an upgrade dialog, check your plan.

If you're a legacy customer and your shared links stopped working, it may be due to a plan change. Contact our support team with your account details, or ask to speak with our sales team (sales@statusbrew.com).

If your client needs to approve posts, add them as an external approver to your approval workflow, and pick that workflow when you schedule the posts. They then go to the external approvals page (external.statusbrew.com), verify their email, and see every post waiting for them, plus any calendars and reports you've shared with them.

If posts are in a Post Group, the client approves or rejects the whole Group in one action. To reject, they pick a Rejection reason in the Reject Group dialog and can add an Additional comment. Every post in the Group moves to Rejected.

If the client only needs to review and comment, a Shared Link with the client added as a recipient is enough.

If you only copy the link and send it without inviting the client as a recipient, they can view the calendar but can't comment, approve or reject posts.

How Can My Client Comment On Posts In A Shared Calendar Link?

Invite them as a recipient. Open the link's Edit shared link window, enter their email in Recipients, press Enter, and click Send invites. Send invites stays greyed out until you press Enter. Once they accept, they can open any post and comment on it.

Do I Need To Send A New Link When I Add Posts?

No. The link updates on its own. New and edited posts show up when your client refreshes the page, as long as they fall inside the link's date range and filters.

Why Can't My Client Scroll To The Next Month?

Viewers can't scroll past the current view. They change dates with the date picker, and only within your date range while Lock date range is on. To give them more room, widen the date range, use a dynamic range such as -30 to +30, or clear Lock date range.

Why Are People Asked To Confirm Their Email When They Open My Link?

Your link is Invite Only. Adding recipients switches a link to Invite Only automatically, so everyone who opens it now enters their email and opens the link from a verification email. Only invited emails get that email, so people you haven't invited can't get in. To share the calendar with people you don't want to invite, create a second Public link for them and keep the first link for your recipients.

Why Didn't My Recipient Get The Invite Email?

Ask them to check their spam or junk folder. You can also click Resend next to their name under Recipients.

Why Can't I See Grid Or Post Performance In A Shared Calendar Link?

Shared links created from All Posts only offer Preview, List and Month. If you have a Statusbrew login, use Grid or Post performance in Publish → All Posts directly.

For a Grid layout, use a Project section:

Go to Publish → Projects and open or create a Project.
Create or edit a section and select Grid as the View type.

Grid view is available only for Instagram profiles.