How To Save And Schedule Drafts?

Save a post as a draft in Statusbrew when you want to note down an idea or finish a post later. A draft doesn't need a date or time, and it never publishes until you take it out of draft.

This article covers drafts for both posts and Stories. There is no limit to the number of drafts you can create. Drafts are single-use: a draft leaves Drafts once you schedule or post it.

Who Can Do This?

Full Publishing: users with Full Publishing access on a profile can save drafts for that profile, then schedule or post them.
Create Post (Needs Approval): users with Create Post access can save drafts. To take a draft out of draft, they must send it for approval through a workflow; they can't schedule or post it directly.
Admins: space Admins and Owners can save, edit and schedule drafts.
Guests and external users: they can't create drafts. They can open a draft you share with them and leave comments.
Plans: drafts are available on all plans. Approval Workflows are available on Premium and above plans.

Save A Post As A Draft

Go to Publish and click Create post.
Select the profiles or profile groups you want to post to from the Profile Picker.
Add your caption and media.
Turn on the Mark as draft switch at the top. A DRAFT badge appears in the header, and the main button in the bottom bar changes to Save as draft.
Click Save as draft.

When you select two or more profiles, Statusbrew saves the draft as a Post Group: one post for each profile. To save one standalone draft per profile instead, pick Separate posts in the Post Group dropdown at the top of Compose. A draft for one profile is saved as a normal post. Learn more about how Post Groups work.

To make a variation without losing the original, click the arrow next to Save as draft and select Save as draft and duplicate. Statusbrew saves the draft and keeps Compose open with the same content, so you can edit the copy and save it as a separate draft. You can also open a saved draft Group and click More (three dots) → Duplicate group.

Find And Manage Your Drafts

Go to Publish → Drafts. Each profile's post shows as its own row, so a draft Group for three profiles shows three rows.

Use the filter to choose whose drafts you see:

All my drafts: only the drafts you created.
All of my team's drafts: drafts created by anyone on your team and shared with you.

Drafts are sorted by Last modified newest by default, so the draft you edited last is at the top. Use the Sorting dropdown to change it:

Scheduled time soonest: drafts with the earliest planned time first.
Scheduled time furthest: drafts with the latest planned time first.
Last modified oldest: drafts you haven't touched in a while first.
Last modified newest: your most recent edits first.

Click any draft to open it. A draft Group opens in the Group sidebar, with the Group name, its posts and profiles, tags, Shared with and custom fields. From here you can make quick edits, click Edit group (pencil) to change every post, or use More (three dots) for Duplicate group, Copy link and Delete group. See how to edit a post for every edit option.

Your drafts also show on the Content Calendar, where you can open them the same way.

Changes you make in the Global tab of Edit group update every profile that isn't customised. Open a profile's tab to change only that profile, for example to fit a network's character limit.

Schedule Or Post A Draft

A draft never publishes or schedules on its own, even if you gave it a date and time. You need to take it out of draft first.

Go to Publish → Drafts and click the draft.
Click Edit group (or Edit group instead in the banner if you opened one post). For a one-profile draft, or one saved with Separate posts, click Edit.
At the top of Compose, turn off the Mark as draft switch. The DRAFT badge disappears, and the main button reads Post now, or Schedule if the draft already has a time.
To publish right away, click Post now. To pick a time, click the schedule button, choose Custom time, set a time for each profile and click Apply. Times must be at least 15 minutes from now. The main button then reads Schedule.
Click Schedule.

To send the post for approval instead, click Approval in the bottom bar, select Use Workflow, choose a workflow from Workflow name and click Save. The main button changes to Send for approval. Click it, and an approver on the workflow must approve the post before it publishes. If you have Create Post access, you must use this option: clicking Schedule or Post now shows an error asking you to choose an approver for that profile.

Once you schedule or post it, the post moves out of Drafts.

Export Drafts

Go to Publish → Drafts.
Click More (three dots) at the top right and select Export CSV.

If a draft has a planned time that has already passed, Statusbrew shows a red timeout warning on it. Edit the draft and pick a new time to schedule it.

How To Save A Story As A Draft?

Stories use their own composer, Create Story, so saving a Story draft works a little differently from a post. Stories are never saved as Post Groups, and Create Story has no Post Group / Separate posts option.

Go to Publish, click the arrow next to Create post and select Create story.
Select your profiles, choose a Publishing Type (Direct Publishing or Publish via mobile reminders) and add at least one image or video.
Click the Mark as draft button at the top. A DRAFT badge appears, the button changes to Remove as draft, and the main button reads Save as draft.
Click Save as draft. Statusbrew shows "Your post is saved as a draft", and the Story appears in Publish → Drafts with the Story icon.

A Story draft needs at least one image or video. Without media, you'll see an error and the draft isn't saved, so add an image or video first.

To finish a Story draft and schedule it:

Go to Publish → Drafts, open the Story and click Edit (pencil). Create Story opens with the DRAFT badge and the Remove as draft button.
Click Remove as draft. The badge disappears, the button changes back to Mark as draft, and the main button reads Schedule.
Click Schedule. If your posts need approval, use the Approval button to send the Story for approval instead.

FAQs

Can I Edit A Draft For All Selected Profiles At Once?

Yes, if the draft is a Post Group. Open the draft and click Edit group. Compose opens with every profile in the Group, and changes in the Global tab update every profile that isn't customised. You can also add or remove profiles here. A one-profile draft, or one saved with Separate posts, can't have profiles added later, so create a new post instead.

Why Can't My Team See My Drafts?

Check two things. Your teammates need access to the profiles the draft is for, and the draft needs to be shared with them under Shared with. In a Group, Shared with applies to every post. Teammates then find it in Publish → Drafts under All of my team's drafts.

Will My Draft Publish At The Time I Set?

No. A draft stays in Drafts until you turn off Mark as draft and click Schedule, Post now or Send for approval. A draft doesn't need a date or time at all.

Can I Move A Scheduled Post Back To Drafts?

Yes. Open the scheduled post, click Edit group (or Edit for a one-profile post), turn on the Mark as draft switch and click Save as draft. The post moves to Publish → Drafts.

Yes. For teammates, make sure they have access to the draft's profiles, then share the link to the draft (More (three dots) → Copy link). You can also add teammates as Collaborators on a Calendar Board and keep a section for drafts.

For external users or clients, click Share link (globe icon) in the Group sidebar and create a link, or add them as recipients and click Send invites. They can open the draft and leave comments. External users can also see shared calendar items on the external approvals page (external.statusbrew.com).

Save it as a draft first, then share it with the teammate. They open the draft and finish the caption, cover media or other content.

When the post is ready for review, turn off Mark as draft and choose an approval workflow. Use approval only for finished posts. For unfinished work, a shared draft is the better first step.

Can I Create A Story Draft Without Media?

No. A Story draft needs at least one image or video. If you click Save as draft without media, you'll see an error and the draft isn't saved, so add an image or video first. To save a Story idea without media, create a calendar event instead.

Why Is Mark As Draft A Button In The Story Composer?

Stories use their own composer, Create Story. There, Mark as draft is a button you click, and Remove as draft takes the Story out of draft. Posts use the Mark as draft switch in Compose instead.

Is A Draft For Several Profiles One Post Or Many?

It's one Post Group with one post per profile, unless you picked Separate posts. In Publish → Drafts, each post shows as its own row, but Edit group edits them all together and you schedule them together.