How To Use List, Week And Month View In The Content Calendar
See all your posts and events by date in the content calendar under Publish → All Posts, using the List, Week and Month views.
Who Can Do This?
View the calendar: any user with the View Planner permission or higher can see scheduled and published posts. View Planner gives no editing rights.
Create posts from the calendar: you need Create Post (Needs Approval) or Full Publishing on the profile.
Shared calendar links: available on Premium plans and above.
How Do I Open The List, Week And Month Views?
Go to Publish → All Posts.
Pick List, Week or Month from the view tabs at the top. The same tabs also hold Preview, Grid and Post performance.
The calendar has a Create post button with a dropdown for other post types: Create story, Create X (Twitter) threads and Create event.
What Is In The Top Bar And Filter Row?
The top bar and filter row control what the calendar shows.
Today: sets the date range to start today and shows all posts and events for the next 15 days.
Date range picker: pick any custom date range. The calendar then shows every post and event in that period.
Left arrow: moves the whole range back by one interval (15 days in List view, one week in Week view, one month in Month view).
Right arrow: moves the whole range forward by one interval.
Calendar selector: choose which calendars to show posts and events from.
Add filter: click Add filter to narrow the calendar with filters.
Share: click Share to open the Shared link panel. It lists your existing shared calendar links, with a settings icon and a + button (Create new link) to make a new one. Use shared links to show your calendar to people outside your organization.
Export: click More (three dots) → Export CSV. Only the posts shown with your current date range and filters are exported.
How Does List View Work?
List view shows your posts in the order they go out. It gives you a date-by-date list of every post and event.
Posts are grouped under each date. Within a date, they're sorted by scheduled time from earliest to latest (for example 1:00 AM, 12:00 PM, 11:30 PM). All-day events sit at the top of the date.
Each post row shows:
The post state icon
The profile picture of the profile the post belongs to
The social network icon of the profile
The post type
The post title
How Do I Open A Post Or Event In List View?
Clicking a row no longer opens it. Hover over a post or event row and click Open at the right end of the row (tooltip: Open in side peek). The post detail opens in a side peek on the right. Clicking anywhere else on the row doesn't open it.
When you hover over a post row, a selection checkbox also appears. Use it to pick posts for bulk actions like tagging, approving or deleting.
How Do I Create A Post For A Specific Date In List View?
Hover over a date to see these options:
Create post
Create story
Create X (Twitter) threads
Create event
Each option opens its composer with that date filled in as the scheduled date. The scheduled time is set to 15 minutes ahead of the current time.
How Does Week View Work?
Week view makes it easy to spot gaps day by day. Each column is one day, and its posts and events are stacked by scheduled time. All-day events sit at the top of the date.
Each post card shows:
The scheduled time
The social network icon of the profile
The post type
The post state icon
The post title
The media or link preview
Clicking a post or event opens its detail view.
Click (Create post) next to a date to get the options Create post, Create story, Create X (Twitter) threads and Create event. Each one opens its composer with that date as the scheduled date and the time set 15 minutes ahead of now.
Each day column ends with a Create post button that opens the composer with that date selected. If a day has no posts, the Create post button sits at the top of that day's column.
How Does Month View Work?
Month view shows posts and events for every day of the month, so you can see your wider content plan.
Each date shows its first four posts or events. If a date has more, a +n More link appears below them (n is the number of extra items). Click it to open a pop-up with the full list for that day.
Each post card shows:
The scheduled time
The social network icon of the profile
The post type
The post state icon
The post title
Clicking a post or event opens its detail view.
Click (Create post) next to a date to get the options Create post, Create story, Create X (Twitter) threads and Create event. Each one opens its composer with that date as the scheduled date and the time set 15 minutes ahead of now.
How Do I Reschedule A Post Or Event?
In Week and Month view, drag a post or event to a different date or time slot.
Posts: when you drop a post, the Reschedule Post dialog opens. Set the hour, minute and AM/PM, then click Update.
Events: when you drop an event, the Reschedule Event dialog opens. Change the Start date, End date or the All day event setting, then click Update.
FAQs
Where Did The Share Link Button Go?
It's now called Share and has a globe icon in the top bar of Publish → All Posts. Click it to open the Shared link panel, see your existing shared calendar links, and click + (Create new link) to make a new one.
Why Can't I See The Status Icons In Month View?
Month view hides the post state icons when your browser window is too narrow to fit them, which is why they still show in Week view. Collapse the side menu or zoom your browser out a little and the icons come back. Nothing has changed with the posts themselves.
Why Can't I Find A Post I Just Scheduled When I Search The Calendar?
Search only looks within the date range you're viewing. A post scheduled in a different month won't show up, even if the keyword matches. Move to the month the post is scheduled in, or switch to List view to search a keyword across all your posts.
Which Posts Are Included When I Export The Calendar To CSV?
Only the posts currently shown. Export CSV follows your date range, calendar selection and filters, so set those first to export exactly the posts you need.
Can I Drag And Drop A Published Post To Reschedule It?
No. In Week and Month view you can only drag and drop posts that are scheduled for the future. Posts already published through Statusbrew can't be moved.
Can I Show The Calendar In A Different Time Zone?
No. The calendar always shows times in your local time zone, based on your browser or device. Changing the account time zone doesn't change the calendar; it only affects Reports. To publish in another time zone, pick the time zone in Compose when you schedule the post.
Can I Choose Which View Opens By Default?
Yes. The calendar opens in the default view (List, Week or Month) set in Your Account settings. You can also set the week to start on Sunday or Monday for Week and Month view there.