How To Use Bulk Actions On Posts?
Bulk actions let you tag, approve, delete or update custom fields on several posts at once from the List view in Publish → All Posts.
What Are Post Bulk Actions?
When you need to make the same change to many posts, select them in the calendar's List view and act on all of them together. Bulk actions only work in Publish → All Posts → List. The Drafts list in Publish → Drafts has no bulk checkboxes.
Once you select posts, the bulk bar shows four actions:
Delete selected: deletes the selected posts.
Approve selected: approves the selected posts that are waiting for approval.
Tag selected: adds tags to the selected posts.
Custom fields selected: sets custom field values on the selected posts.
Who Can Do This?
Seeing posts: the List view only shows posts on profiles you have a permission for, so you can only select those posts.
Approving: only approvers on a post's current workflow step can approve it. Approval workflows are available on Premium and above plans.
Custom fields: custom fields are available on the Premium and Enterprise plans.
Select Posts In The List View
Go to Publish → All Posts → List.
Hover over a post's state icon to show its checkbox, then tick it. Do the same for every post you want.
The top of the list shows how many posts you've picked, for example "You've selected 4 posts".
To select every post in the list at once, tick the checkbox at the start of the bulk bar, next to Delete selected. Tick it again to clear your selection.
Tip: Narrow the list first with the filters and the date range picker. For example, filter State → In (=) → Waiting for Approval to see only posts awaiting approval before you bulk approve.
Bulk Tag Posts
Select the posts in Publish → All Posts → List.
Click Tag selected. The Add tags dialog opens.
Tick one or more tags. Use the search box to find a tag quickly, Create tag to add a new one, or Clear all to start over.
Click Update.
You can tag published posts this way too.
Tags are shared across a Post Group. If you tag one post that's part of a Group, the tag is added to the whole Group and the post stays in its Group.
Learn more about tags in Internal Tags.
Bulk Approve Posts
Select the posts in Publish → All Posts → List.
Click Approve selected. A confirmation dialog appears.
Confirm, and the selected posts are approved. If a post uses a workflow with several steps, it moves to the next step.
Approve selected doesn't approve posts that belong to a Post Group, because a Group is approved as a whole. Open the post to see its Group, then use Approve group.
Learn more in Approval Workflow.
Bulk Delete Posts
Select the posts in Publish → All Posts → List.
Click Delete selected. The Confirm Delete dialog asks: "Are you sure you want to delete the selected post? If the post(s) are published, they will be deleted from the respective social networks as well."
Click Delete.
Published posts are deleted from their social networks too, except TikTok. Published TikTok posts can't be deleted from Statusbrew: delete the post on TikTok first, then remove it from Statusbrew.
Deleting a post that's part of a Post Group deletes only that post. The rest of the Group stays as it is, and the Group's activity shows that posts were deleted from it.
Learn more in Post Groups in Statusbrew.
Bulk Update Custom Fields
Select the posts in Publish → All Posts → List.
Click Custom fields selected.
Choose the field values for the selected posts and save.
Like tags, custom fields are shared across a Post Group.
Learn more in Custom Fields.
FAQs
Why Do I See "Failed To Delete The Selected Posts" When Deleting Posts From Statusbrew?
This happens when the posts were already deleted directly on the social network but still show in your Statusbrew calendar. Statusbrew sends a delete request to the network, the post no longer exists there, and the network returns an error.
The Statusbrew team needs to resync those posts. Once the sync is refreshed, the already-deleted posts no longer show in your calendar.
Can I Pause Or Recall Scheduled Posts In Bulk?
There's no bulk Recall action in the calendar. To stop scheduled posts from publishing, turn on Settings → Posts scheduling → Pause scheduled posts instead.
This is a space-wide setting. Scheduled posts in that space don't publish until you turn it off. It pauses publishing; it doesn't recall the posts one by one.
Can I Remove A Tag From Many Posts At Once?
No. Tag selected only adds tags. To remove a tag, open each post and remove it there.
If I Tag One Post In A Post Group, Do The Other Posts Get The Tag?
Yes. Tags belong to the whole Group, so tagging any one of its posts adds the tag to every post in the Group. The post stays in its Group.
Does Deleting One Post In A Group Delete The Whole Group?
No. Only the post you selected is deleted. To delete a Group and all of its posts, open the Group and use More (three dots) → Delete group.
Why Don't I See Checkboxes In Drafts?
Publish → Drafts is a separate list without bulk actions. Bulk actions only work in Publish → All Posts → List.
Can I Bulk Approve From Needs Approval Instead?
Yes, in the Table view of Publish → Needs Approval. Admins can tick several posts and approve them together. Post Groups and expired posts can't be ticked there: approve a Group with its own Approve group button.