How To Create And Manage Shared Links For Posts?

A shared link lets clients and managers preview a post exactly as it will appear on the social network and leave comments, without a Statusbrew account. Use it to collect feedback and approvals without long email threads.

You can share a single post or a whole Post Group. Every post link expires automatically 60 days after it's created.

Who Can Do This?

Team members: anyone who can open the post in Publish can create and manage its shared links, including users with Create Post (Needs Approval) access.
People outside Statusbrew: anyone with a Public link can view it. Only invited recipients can open an Invite Only link, and only recipients can leave comments.
Plans: Shared links are available on the Premium plan and above, and so are Approval Workflows. See full pricing details.

How Do I Create A Shared Link For A Post?

Go to Publish → All Posts and click the post. The Post Detail view opens.
Click Share link (globe icon).
Click Create new link. You'll see "External link created successfully. Link is copied to clipboard and ready to share."

The link appears in the Shared link dialog, named after the post title. It is Public by default, so you can paste it straight into an email or chat.

A Group's link covers every post in the Group, so your client reviews them all in one place.

Go to Publish and open any post in the Group. If the Post Detail view opens, click View group in the Part of "Group name" banner.
In the Group sidebar header, click Share link (globe icon).
Click Create new link. The link is copied to your clipboard.

The link opens a Post Group Details page with the Group's status, approval progress, name, number of posts and channels, and date range. Viewers can click Show preview, open each post under Other posts in group, and leave comments.

A Group is approved or rejected as a whole, and only approvers on the current workflow step can do it. Rejecting needs a Rejection reason, which applies to every post, and every post in the Group moves to Rejected.

Copy link in the Group's More (three dots) menu copies a link for your teammates inside Statusbrew. To share a Group with people outside Statusbrew, use Share link.

How Do I Choose Who Can Open The Link?

In the Shared link dialog, hover over the link and click More (three dots).
Select Edit. The Edit shared link window opens.
Change the Link title (up to 64 characters) and add a Link description (up to 256 characters) if you want.
Pick a Link privacy setting.
- Public: anyone with the link can open it. No sign-in or invitation is needed.
- Invite Only: only invited people can open it. Whoever opens the link enters their email, and Statusbrew sends a verification email to that inbox. They open the link from that email. Only emails on the link's recipient list get it, so anyone who isn't invited can't get in. Even you can't open it until you add yourself.
To invite people, enter one or more addresses in Email addresses, separated by commas. Add a Message if you want, then click Send invites.
Click Done.

Invited people appear under Recipients with their name and email. Click Resend if someone missed the email, or Revoke to remove their access. A revoked person can no longer open the post from the emailed link.

Adding recipients switches the link's Link privacy to Invite Only on its own, so only invited people can open it. Recipients can comment on the post. To give a wider group a view-only link without the email step, create a second Public link without recipients.

When Does A Shared Link Expire?

Every post link expires automatically 60 days after it's created, even if you never set an expiry date. This applies to post and Post Group links only, including links created before this rule. Calendar, report and project links keep their own expiry settings and don't auto-expire.

To close a link sooner:

Open the link's Edit shared link window and turn on the Link expiry switch.
Click the icon in Link expires on and pick a date. You can't pick a date in the past.
Click Done. The new expiry applies right away.

A custom date can only make a link close sooner. The date picker shows dates past 60 days, but the link still expires at the 60-day mark. Leave the switch off to keep the default 60 days.

After a link expires, it stops working for people outside Statusbrew. You and your team can still open the post in Statusbrew.

How Do I Manage My Shared Links?

To see one post's links, open the post and click Share link. The Shared link dialog lists every active link for that post.

Delete a link: hover over it, click More (three dots) and select Delete.
Copy a link: hover over it and click Copy link.
See all links: click Manage links.

To see every link your team has created, go to Settings → Shared links. Links are split into tabs: Reports, Posts, Post groups, Publish calendars, Project and Profiles. Post links are under Posts and Group links under Post groups.

Each row shows:

Title: the link's title.
Last updated at: when the link was last changed, and by whom.
Permission: Public or Invite only.
Status: Active with its expiry date, or Expired. Post links move to Expired 60 days after they're created.

Use More (three dots) on a row to delete the link, or the Copy link icon to copy it.

What Can People Do On A Shared Link?

Preview: see the post as it will appear on the network, its state and its external comments.
Insights: recipients see insights for posts that are already published. People who aren't added as recipients don't see insights.
Comment: recipients can leave comments on specific posts for your team.
Approve or reject: approvals follow the post's workflow, so only approvers on the current step can approve or reject.

Changes you make to the post, or to the link's settings, show up when the viewer refreshes the page. Give each link a clear title and description so you can tell your links apart later.

FAQs

Why Can't I See Post Insights On A Shared Link?

Insights only show to people added as recipients on the link. On a Public link with no recipients, viewers see the posts but not their insights. To show someone insights, edit the link, add their email as a recipient and send the invite. Adding recipients switches the link to Invite Only.

Why Did My Post's Shared Link Stop Working?

Post links expire automatically 60 days after they're created. If you didn't delete the link or set an earlier date, it reached the 60-day mark. Open the post, click Share link and create a new link to share it again.

Can I Make A Post Link That Never Expires?

No. Post and Post Group links always expire 60 days after they're created, and you can't extend them or turn expiry off. You can set an earlier date. To keep sharing a post, create a new link after the old one expires.

Does The 60-Day Expiry Apply To Calendar And Report Links?

No. Only post and Post Group links expire after 60 days. Calendar, report and project links keep their own expiry settings and don't auto-expire.

Why Is My Shared Link Asking For An Email Address?

The link is Invite Only. Adding recipients switches a link to Invite Only on its own. Each person enters their email, gets a verification email and opens the link from it. Only invited emails get in. To share a view-only link without this step, create a second Public link with no recipients.

Why Can't My Client Comment On The Shared Link?

Only recipients can comment. Open the link's Edit shared link window, enter your client's email in Email addresses and click Send invites. Your client then opens the link from the invite email.

Can Someone Approve A Post From A Shared Link If They Aren't An Approver?

No. Only approvers on the current step of the post's approval workflow can approve or reject it. Adding someone to a shared link doesn't make them an approver. To let them approve, add them to the workflow step in Settings → Approval workflows.

Yes. Open the post and click Share link in its Post Detail view. That creates a link for that one post, listed under Posts in Settings → Shared links. To share the whole Group, use Share link in the Group sidebar instead.

What's The Difference Between Copy Link And Share Link For A Group?

Copy link in the Group's More (three dots) menu copies a link that only your teammates in Statusbrew can open. Share link creates an external link for clients and other people outside Statusbrew.