How To Add External Approvers In Statusbrew

A few months ago, we introduced Shareable Calendars to make collaboration smoother across teams. Building on that, we've now added support for External Approvers, which makes it easier for agencies and teams to streamline their content review process with clients, legal teams, or other stakeholders outside of Statusbrew. With this update, external collaborators can review and approve content without needing an extra seat.

Who Can Use This Feature?

External Approvals are available on the Agency, Premium, and Enterprise plans. Users with Admin and Owner access can manage approval workflows.

Steps To Adding External Approvers

• Go to Approval Workflows

  • From your Entry dashboard, navigate to Settings → Approval Workflows

  • Click on Create Workflow or select an existing one to edit

    

• Add External Approvers

  • In the approval step, click Add Approvers

  • Enter the email address of the external contact you want to involve

  • External approvers do not need a user seat—they will receive a secure email with a link to review and approve content

    

• Save the Workflow

  • Once configured, click Save or Update Workflow to apply the changes

  • Select the workflow in Compose to include the external approver

    

What External Approvers See

• They will receive an email invitation when content is submitted for their review

  

• Clicking the link brings them to a secure approval page where they can:

  • View the content

  • Approve or reject it

  • Leave feedback or comments

    

They don’t need to create an account or log in—everything happens through a one-time secure access link.